Registration
Once admitted to PSCJ, the student must register in courses that constitute the requirements towards the desired degree. Registration for courses takes place prior to the beginning of every semester. The student is assisted by his/her assigned advisor to ensure that he/she has registered for the appropriate courses for each semester. Students requiring academic advice must check with their advisors before registering. The following information identifies the steps and requirements necessary for a successful course registration process.
Methods of Registration :
Students register for courses at PSCJ online after first meeting and consulting with their academic advisor. In order to register on line, new students must use their username and password information that was provided to them from the Registrar office.
Once the student has successfully registered for the semester, the student can view his schedule of courses, classroom locations, meeting times, faculty assignments for all registered courses. Students experiencing difficulty registering online should contact the registrar’s office.
Important Registration Information :
Each student is responsible for his own registration. Students are only officially registered in a course when the course appears on the student’s schedule in his account.
It is sometimes necessary for an academic department or college to make changes to its class schedule such as changing class time, location, and lecturer, merging of sections, or even cancelling the course. Departments will make every effort to announce such changes; however, it is the student’s responsibility to follow up his registration status according to such changes. The first week of classes in the semester is allotted for this purpose. Changes to a Student’s registration are not permitted beyond the last date of the drop and add period.
A student is allowed to pre-register for a course whose prerequisite(s) he/she has not yet completed, on the assumption that he/she will pass the prerequisite course(s) during the semester in which the pre-registration takes place. If the student fails in any pre-requisite course(s), the Registrars’ office will drop, without notification, all the courses preregistered by the student. Consequently, the student is responsible for checking his final grades to make sure that he has successfully completed the prerequisite(s) and that he is successfully registered for the courses selected for the following semester. If a student is not allowed to register for a course it is because of his failing or dropping a prerequisite course, it is the student’s responsibility to ensure that his/her course load does not fall below the minimum number of credit hours allowed.
Dates for pre-registration and registration are determined by the College and stated in each year’s academic calendar. This information is also published widely for the college students and updated regularly on the College’s web site.
Registration instructions :
- How to apply:
Students wishing to apply to PSCJ should submit a completed application form, signed by the guardian, with the following supporting documentation:
- Photocopy of passport or guardian’s family card.
- Original High School Transcripts.
- Standardized test scores (TOEFL, IELTS etc...).
- Good Conduct Certificate .
- six recent “passport-size” photographs .
- Non-refundable fee of SR 2000 .
*If standardized test scores are unavailable, students must schedule an appointment for a placement test with the Admissions Office.
- General Instructions for Application:
The application form must be filled out completely and returned or sent by mail to the Office of Admissions & Registration at PSCJ.
- Along with the completed application form, the applicant must submit the following documents:
- Photocopy of Guardian's Family Card, National ID, Iqama.
- Scanned copy of passport.
- Original transcripts of High School (or equivalent).
- Transfer &Visiting students must submit an official transcript from the university or university from which they are transferring or visiting.
- Good Conduct Certificate and Letter of Recommendation for foreign students
- Four recent passport-size photographs.
- Non-refundable fee or bank transfer of SR 2000 (US$ 550).
- Standardized Test Scores (TOEFL*, IELTS etc.).
If standardized test scores are unavailable, students must schedule an appointment for an institutional placement test.
This does not apply to applicants from outside Saudi Arabia whose status will depend on their interview.
- Applicants from academic backgrounds other than the Saudi Secondary School system must fulfill the following admissions criteria:
- A personal interview is required. Contact Admissions & Registration at +96622844425, for appointments for the interview and the placement test (if needed).
- Applicants will be notified of the Admissions Committee's decision following receipt of completed application and supporting credentials and after all placement test scores are available.
- Foreign students are required to complete the visa information sheet along with the application.
- Registration Process:
Once admitted to PSCJ, the student must select and register in courses that constitute the requirements towards the degree he/she is pursuing. Registration for classes takes place prior to the beginning of every semester. The following information outlines the steps and requirements necessary for a successful course registration process:
- Before Registration:
- Get Advised
- Plan Your class schedule
- Check for prerequisites, restrictions and Academic Loads
- Check your holds
- Lab courses
- Avoid Time conflict
- Classes' Registration:
- Register online
- Check after registration
- Finishing Registration:
- Get your course schedule
- Logout
- Add/drop for classes
- Stay on contact
- Withdrawal period
Dropping and Adding Courses :
Students may add or drop classes at any time prior to the end of the official add and drop period. This period is determined by the College and is specified in the academic calendar, normally the first two weeks of Fall and Spring semesters. No classes may be added after the first two week of classes, but students may drop classes through the third week of the semester and may withdraw through the ninth week during the fall and spring semesters. Failure to attend a class does not equal withdrawal. A course that is dropped before the drop deadline will not appear on the student’s transcript.
Late Withdrawals :
A student may withdrawal from classes after the deadline at the end of the eighth week (week five of summer semester) by submitting a written request supported by appropriate documentation. This withdrawal request is evaluated and either approved or denied by the academic vice dean. A student may request for a total administrative withdrawal from all classes after the end of the semester by submitting a request supported by appropriate documentation. A withdrawal after the end of the semester will not be permitted if the request is submitted later than the following semester, including the summer semester. Requests for this type of withdrawal are evaluated and approved or denied by the academic vice dean. Students may appeal a denial of petition to the dean of the college, whose decision will be final.
Late Registration :
The late registration periods are identified in the course schedule each semester and summer session. During this period, a student may register with the consent of the academic adviser.
Beyond the late registration period, registration is permitted only under exceptional circumstances and requires the recommendation of the academic adviser, and the consent of the Registrar.
Prerequisites :
When a student attempts to register for a course the registration system will check the request against the student’s academic record. If the student has not completed the prerequisite, the student will be prevented from registering for the course. Students should contact their program director regarding prerequisite discrepancies.
Registration Holds :
Students with registration holds will not be allowed to register for classes until the hold is removed. The student should contact the department that placed the hold for resolution. The student may register once the hold has been removed.
Withdrawal from a Course :
After the regular drop/add period at the beginning of each term, graduate students may withdraw from one or more courses before the end of the eighth week of the semester provided that the total number of credit hours carried does not fall below the minimum credit hour requirement of the program. There is NO refund for courses withdrawn from after the drop and add period. If a student withdraws from a course during the withdrawal period, the grade of “W” is entered on the student’s transcript.
Withdrawal from the Semester :
Withdrawal from a semester (from all courses) requires the approval of the Department Head and the Registrar. A student on academic probation will not be allowed to withdraw from the semester without providing a compelling reason.
Withdrawal from a semester must be within the time limit set by the academic calendar. A student cannot withdraw from PSCJ for more than four semesters; the exception to this provision is during a study adjournment (emergency reasons).If a student withdraws from a semester, he/she must re-enroll before registering for the following semester. The Vice Dean may grant exceptions to this regulation in extenuating circumstances.
Withdrawal from the College :
Students are strongly advised to see their advisor before deciding to withdraw from the College. This is a decision that involves a loss of time, effort, tuition, and credit, and should be considered carefully in consultation with his/her advisor. In the event that a student decides to withdraw from the College he/she may apply for withdrawal from the College by contacting the Registrar’s Office. Student must return all college property and make necessary financial arrangements with Student Financial officeprior to his/her departure. Enrollment will be suspended and earned grades will be maintained in the student’s record given that the student has completed at least one semester.
Re-enrollment :
A student, who withdraws from the College without approval, must re-enroll before being allowed to register. Re-enrollment may be pursued by contacting the Registrar’s office before the deadline specified in the academic calendar. The decision to proceed with a re-enrolment request is determined by the Registrar’s office in consultation with the Department Head, and the Vice Dean. A student seeking re-enrollment after an absence of two consecutive semesters may be required to re-enroll according to the policies or the rules of the course of study prevailing at the time of re-enrollment.
GPA:
The Grade Point Average (GPA) is an indicator of the student's overall academic performance at PSCJ. Every letter grade has a corresponding grade point, which constitutes the basis for calculating the Grade Point Average (GPA).
Multiplying the number of credit hours assigned to a course by the number of grade points associated with the grade received results in the quality points earned for a course. PSCJ determines students' term GPA by dividing the total quality points earned in a semester by the total number of earned hours for the same semester. Similarly, students; cumulative GPA is determined by dividing the total quality points earned by the total number of earned hours at the University.
- Grades and Symbols:
Campus offices use a standard set of grades and grading symbols to mark a student’s progress at the college.
The Grading System Applicable at PSCJ :
| Percentage |
Average |
Curriculum Symbol |
Weight Of Average |
| 100-95 |
High excellent |
A+ |
5.0 |
| 90 less than 95 |
Excellent |
A |
4.75 |
| 85 less than 90 |
High Very Good |
B+ |
4.5 |
| 80 less than 85 |
Very Good |
B |
4.0 |
| 75 less than 80 |
High Good |
C+ |
3.5 |
| 70 less than 75 |
Good |
C |
3.0 |
| 65 less than 70 |
High Acceptable |
D+ |
2.5 |
| 60 less than 65 |
Acceptable |
D |
2.0 |
| less than 60 |
Failure |
F |
1.0 |
- Incomplete Grades:
A student may receive a grade of incomplete ‘IC’ in a course if he attends but fails to complete all the course requirements. The Incomplete grade is not an alternative for an F due to poor performance. To be considered for an incomplete grade the student must provide an acceptable justification for failing to complete the required work to the course lecturer, and which the Department Head must also approve. If the justification is related to medical problems, it must be supported by a medical report that is certified by the Public Health Authority and submitted to the Registrar’s office. Any person presenting the medical report on behalf of the student must produce his ID and that of the student. If the incomplete grade is given because the student did not take the final exam, the student should arrange with his lecturer to take the exam. The deadline for changing an ‘IC’ grade is one year. Upon successful completion of the required work, the course lecturer will replace the ‘IC’ grade with a letter grade (A through F) and submit it to the Registration office. If a grade of (IC) is not changed by the end of the specified period, it will be changed automatically to an (F).
- Repeating Courses:
Students at PSCJ can repeat courses they either failed or passed. Regarding courses they passed, students may repeat any passed course taken at PSCJ in which a final grade of D+ or below was earned. The student who repeats a course to improve his/her academic standing must abide by the following conditions:
- A passed course may only be repeated once.
- Any course may be counted only once towards the total number of credit hours required for graduation
- A notation of 'W' next to the grade on the final transcript indicates that the course has been repeated
- The grades of a repeated course including a grade of 'F' are included in the overall GPA
- Courses transferred from another accredited college or University cannot be repeated for additional credit
Regarding failed courses, students may repeat these only once to improve his/her grade and overall GPA. Failing grades are not removed from the student's record, and are included in the calculation of his/her overall GPA along with the repeated grades.
Final Examination Schedule :
Final examinations are determined at the beginning of each academic year the final exams schedule is posted by Registrar on the College’s web site. It is the responsibility of the student to be aware of these dates. A student who misses a final exam due to circumstances beyond his control (family illness or death, personal illness, etc.), must contact the lecturer to justify his absence and submit proof of the circumstance. This must take place by the time the lecturer submits his final grades to the Registrar. If the lecturer accepts the excuse, the student is given an Incomplete (IC) grade and a date will be scheduled for a make-up exam to be given. Once the make-up exam has been taken and graded, the lecturer, with the approval of his Department Head, will provide the Registrar with the final grade to replace the (IC) grade.
Contact us :
Phone: (+966) 2-2844425
Fax: (+966) 2-2844423
E-mail : info@pscj.edu.sa
Location: Admission & Registration Office, 3rd floor
Office hours: From Sunday to Thursday 8:00 AM - 3:00 PM
Prince Sultan College for Tourism & Business
P.O.Box 7307
Jeddah 21462
Kingdom Of Saudi Arabia